Battle Order Guide

The AEF website includes a calendar based event tracking system which is used to inform members about particular team organised events and sessions. This is a quick step by step guide on how to create an event (or Battle Order) for your team.

  1. Select the “Battle Orders” menu item from the top navigation bar.

  1. This will open the calendar view which will show all events created under the “General Calendar” calendar picker.

This calendar is reserved for events that are intended to reach multiple teams, or open to non-members.

The current day is distinguished by a different colour. You have the option to narrow down the view to weekly or daily, or expand out to yearly by clicking on the tabs across the top of the calendar.

Change month by selecting the month from the drop down box, on the top right or clicking on the month name in ‘mini-month’ view.

  1. You need change your selected calendar to view any events scheduled for the team you’re a member of.

Ensure you do this before you create a new event by clicking the “Calendar Picker” on the far right of the page.

  1. Once you have clicked the team calendar you wish to use, the directory path will change above the “year/month/week” tabs and the name of the calendar will change from “General Calendar” to the team you selected. In this case “Devils Brigade” is shown.

  1. Next, click “Add New Event” from the far right, just below the “Calendar Picker”.

  1. The “Add New Event” page will be displayed and you’ll be able to enter a title. It’s import to keep this short while also including enough information to tell people at a glance what is happening.

For instance: “AEF.db Training” or “AEF.db vs Pink Bunnies”.

  1. You then have three options. “Single, All Day Event”, “Ranged Event”, or “Recurring Event”. Select the tab according to what type of event you are creating.


“Single, All Day Event” does not allow an end time to be specified so it’s best for things like forward planning or ear marking a day for a session before the exact times are known. In this case, only the Month, Day and Year are entered.

“Ranged event” is the option that will be used for most events as both a start time and an end time can be set.

“Recurring Event” is going to be used for events that happen on a regular basis at the same time. E.g. team Training Sessions. For an event that is to happen every Monday, the first session will be created on a Monday and the “Every _ Day(s)” option will be changed to “7”.

Make sure you use 24 hour when entering the times. E.g. 2000 for 8pm, otherwise if you enter 0800 the system will think you mean 8am.

The “Time Zone” will allow the event to be created in your own time zone to make it easier to be there at the right time, and provided the viewer has their time zone information set in their Settings, it will automatically correct for any time difference when the event is displayed for them.

If your creating an event based on Australian Eastern Daylight savings Time (AEDT), you need to use +11 GMT from the drop down for the correct time local time to be displayed for the rest of Australia. This change will then allow the right time difference to be applied automatically in the rest of the states. Make sure you UNTICK the “Maintain same time through the year” whenever you create an event in AEDT to prompt people to check, also place the time in the main text of the event to avoid confusion. Outside daylights savings times, use +10 GMT for Australian Eastern Standard Time (AEST).

  1. Text Details for the event are entered next. Be creative. You can include pictures, maps, highlighted text, and links to forum discussions, whatever you want to sell the event to the attendees.

  1. Next you want people to let you know they are coming, so make sure you leave the “Allow users to RSVP” option ticked. Leave the guests set to 0 unless you want to allow partners to a real life steak and beers session for example.

  1. Generally you will want to know numbers before the event so you can plan missions, rollouts, assign roles and do other planning related preparation. You can set a cut of time for RSVP’s using the below section.

Simply count back from the start time the period you will need to get that planning done and close the RSVP’s at that number of days, hours, minutes (and if you really want to) and seconds.

So say I need 4 hours to assign roles to a BF3 rollout. I’d close the RSVP’s at 0-4-0-0.

  1. If you’ve setting up a BO for a Ladder, you might want to make it ‘first-in-best-dressed’ by limiting the maximum number of attendees. For instance in an 8v8 match, you will most likely want 2 reserves, so set the below to 10 for example. 

  1. Click “Save Event” on the far bottom right of the screen to complete and then view your event.

  1. Once you click save you will be taken to the event. This is the screen that people will get if they click on the link for the event from the calendar view.

  1. To make changes, click on the “Edit Event” button and update as necessary.

  1. Users can indicate their attendance and put any comments in as they wish. These will appear in the main body of the Event. Users will be able to change their attendance right up until RSVP’s close or the event starts.

  1. To delete an event. Click edit, then select the tick box above the main editing window, then click “Delete Event”.